A job analysis is the process used to collect information about the duties, responsibilities, necessary skills, outcomes, and work environment of a particular job. As much data as possible is needed to put together a job description, which is the frequent outcome of the job analysis. Additional outcomes include recruiting plans, position postings and advertisements, and performance development planning within a performance management system.
The job analysis may include these activities:
· Reviewing the job responsibilities of current employees,
· Doing Internet research and viewing sample job descriptions online or offline highlighting similar jobs,
· Analyzing the work duties, tasks, and responsibilities that need to be accomplished by the employee filling the position,
· Researching and sharing with other companies that have similar jobs, and
· Articulation of the most important outcomes or contributions needed from the position.
The more information gathered, the easier the actual writing of the job description will be.